In today’s evolving long-term healthcare environment, facilities have a lot to juggle. From managing patient outcomes, compliance measures, financial performance and maintaining high-quality care, it’s imperative that facilities have tools that ensure accurate information that keeps them compliant. A facility’s MDS (minimum data set) plays a crucial role in determining reimbursement, case mix, and overall operational efficiency.

With so many different components that influence MDS accuracy, a minor documentation error can lead to lost revenue, compliance risks, and operational inefficiencies.

That’s where VIBE’s MDS Analytics tool makes a substantial difference. As a key component of the broader VIBE software suite, our MDS Scrubber works in tandem with our other modules to ensure total operational health. By analyzing trends across key clinical, census, and financial categories, this tool not only ensures more accurate MDS submissions, but it also empowers nursing homes to optimize reimbursement, reduce denials and increase efficiency within a facility’s daily operations.

How it all works to help your facility:

• Optimize Reimbursement: Analyze PT/OT, Speech, Nursing, and NTA levels to ensure the right HIPPS codes are captured every time.
• Eliminate Costly Errors: our scrubber automatically flags and explains common submission rejections, helping your team fix issues fast.
• Boost Efficiency: Track queued, rejected, and successful submissions in one place—saving you time by not having to chase missing data.
• Improve Accuracy: Identify residents near BIMS or PHQ thresholds to ensure proper scoring and higher case mix rates.
• Predict Financial Health: View your facility’s case mix index (CMI), upper payment limits, and revenue trends by payer or resident.

VIBE has the most comprehensive MDS scrubber on the market

VIBE’s scrubber goes beyond simply flagging inconsistencies within your MDS. It packages and presents these insights in a form that allows your staff to make quicker decisions, eliminating the human error, shortens turnaround time and allows for a cleaner claim submission process.

How VIBE’s MDS Scrubber works:

• Groups all MDS assessments by resident and status
• Categorizes alerts by type for faster prioritization
• Allows users to toggle between residents instantly
• Displays exact chart documentation that contradicts MDS coding
• Enables notes on corrections or rationale for non-modification

Our IPA Scrubber Captures Revenue that others

Most facilities lose revenue because staff don’t realize documentation supports a higher PDPM category. VIBE turns passive charting into proactive revenue capture.

How VIBE’s IPA Scrubber works:

• Identifies documentation indicating eligibility for a higher HIPPS code
• Flags residents eligible for increased reimbursement
• Allows nurses to indicate whether an MDS will be completed
• Tracks action decisions directly in the platform

IPAs are one of the most underutilized reimbursement opportunities in long-term care. VIBE actively monitors documentation changes to make sure your facility maximizes its reimbursement opportunities.

Our (CMI) Scrubber provides Revenue Optimization for Non-Skilled Residents

Our scrubber extends its reach to non-skilled residents, actively monitoring documentation changes to identify and notate documentation that supports higher reimbursement levels.  This feature can significantly impact Case Mix Index (CMI) performance across the facility